Privacy Policy
Privacy Policy for Candidates
Updated at 1 April, 2025
Privacy Policy for Candidates
Ajinomoto (Thailand) Co., Ltd., Ajinomoto Sales (Thailand) Co., Ltd., and Ajinomoto Business Center (Thailand) Co., Ltd. (collectively referred to as “we” or the “Company”) have established this Privacy Policy for Candidates (“Policy”) in accordance with the Personal Data Protection Act B.E. 2562 (“PDPA”). This Policy is intended to inform Candidates and any Related Individuals about the Company's practices regarding the collection, use, disclosure, and/or otherwise processing (“Process” or “Processing”) of Personal Data, as well as your legal rights as the Data Subject under the PDPA.
1. 1. Definitions
| Term | Definition |
|---|---|
| Personal Data | Any information about an individual which enables the identification of such person, directly or indirectly, but not including information of deceased persons. |
| Sensitive Personal Data | Personal Data related to race, ethnicity, political opinions, religious or philosophical beliefs, sexual behavior, criminal records, health data, disability, lab our union information, genetic data, biometric data, or any other data that affects the Data Subject in the same manner, as may be prescribed by the Personal Data Protection Committee. |
| Data Subject or you | Candidates and/or Related Individuals, depending on the context. |
| Policy | This Privacy Policy for Candidates, which may be amended or updated from time to time. |
| Ajinomoto Group Company | Any legal entity within the same group or affiliated with the Company, whether located in Thailand or outside Thailand. |
| Related Individuals | For example, emergency contacts. |
| Candidate | Any individual who has applied for a position with the Company, whether directly or through various channels, or any individual whom the Company has contacted to offer a position. This includes interns wishing to apply for internships with the Company and individuals applying for contract work. |
| Service Providers | Suppliers, business partners, and service providers of the Company, such as server providers, cloud service providers, software system maintenance providers, recruitment agencies, legal consultants, and various professional advisors, etc. |
| PDPA | The Personal Data Protection Act B.E. 2562, including any regulations, rules, orders, notifications, and/or practices issued under the PDPA, as may be amended from time to time. |
| Competent Authorities | Competent officials and authorities, including courts and arbitration institutions. |
2. Application of this Policy
This Policy applies to Candidates and Related Individuals.
If you are a minor who has not yet reached legal age, you certify that you have informed your legal guardian (“Guardian”) about this Policy, and where necessary, you will obtain consent from your Guardian for the Company to Process your Personal Data as specified in this Policy.
3. Types of Personal Data Processed by the Company
Generally, the Company collects Personal Data of Candidates directly from you during the job application and recruitment process through various channels, such as email, phone, the Company's platform, during job fairs, etc. However, in some cases, the Company may collect your Personal Data from other sources, such as recruitment agencies, third-party job platforms, and other public platforms.
If you are a Related Individual of a Candidate, the Company generally collects your Personal Data from the Candidate with whom you are related.
The types of Personal Data processed by the Company are as follows:
| Type of Personal Data | Examples of Personal Data |
|---|---|
| Identification Data | e.g., name, surname, age, date of birth, ID card number, passport number, gender, nationality, marital status, military status, signature, photograph, voice, and/or video recordings, other Personal Data as shown on copies of identification cards |
| Contact Data | e.g., current address, registered address, domicile, phone number, workplace, email |
| Qualification and Work Experience Data | e.g., educational background, internship history, work history, current workplace/employer, current salary, reason for resignation, language skills, including any Personal Data as shown in your job application and supporting documents |
| Health Data | e.g., health check-up reports, chronic diseases |
| Criminal Record Data | e.g., criminal record check results |
| Usage Data | e.g., IP address, MAC address, system access log, computer traffic data |
| Related Individuals' Data | e.g., name, surname, address, email, phone number, other contact information, relationship between the Candidate and the Related Individual |
| Other Data | e.g., hobbies, personality traits, including any other Personal Data that the Company may collect and/or that the Candidate may provide for the Company during interviews, tests, or other recruitment processes |
If the Data Subject holds Thai nationality, please note that we will Process a copy of your ID card. Your Sensitive Personal Data may appear on the copy of your ID card, i.e., your religion and/or blood type information. The Company does not have any purpose or intention to collect or Process such Sensitive Personal Data. Therefore, we request you to cross out or conceal such Sensitive Personal Data on the copy of your ID card before providing it to the Company, unless the Company is required to submit the document to government authorities or other competent authorities, which prohibit any alterations to the document.
If the collected copy of the ID card still contains such Sensitive Personal Data, we may cross out or conceal the religion and/or blood type information. In compliance with the PDPA, which requires the Company to collect and Process Personal Data only as necessary for lawful purposes.
If we intend to collect any Personal Data other than those specified in this Policy, we may inform you about the collection or Processing of such Personal Data under the conditions specified in the PDPA.
If you disclose or provide any Personal Data of others to us, you acknowledge and agree that you are responsible for informing such individuals about this Policy. You confirm and warrant that you have obtained consent from such individuals and/or have other legal bases to disclose their Personal Data to us for Processing as specified in this Policy. In addition, you agree to fully cooperate and assist the Company in obtaining consent or taking any necessary actions to ensure we can fulfill our duties in notifying and Processing Personal Data in accordance with the PDPA.
4. Processing of your Personal Data
Generally, we Process your Personal Data for the following purposes:
| Purpose | Details | Legal Basis |
|---|---|---|
| To carry out various activities in the application and recruitment process | To carry out various activities related to the job application and recruitment process, such as announcing job vacancies through various channels, receiving and reviewing your job application, verifying and assessing your qualifications, knowledge, skills, and suitability for the position, arranging interviews and tests, and preparing offers for selected candidates. Types of Personal Data Processed
Types of persons or entities to whom the Personal Data may be disclosed
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| Pre-employment criminal record check and health check | If a Candidate passes the interview and/or test, the Company will further Process your health data and criminal record data to assess your qualifications and suitability for the position. Types of Personal Data Processed
Types of persons or entities to whom the Personal Data may be disclosed
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| Communication | The Company Processes the Personal Data of Candidates to communicate about job offers, interviews and tests scheduling, respond to any inquiries or questions you may have, or provide other information related to job applications or recruitment. Furthermore, the Company may contact Related Individuals of Candidates in case of emergencies. Types of Personal Data Processed
Types of persons or entities to whom the Personal Data may be disclosed
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| To comply with applicable laws and regulations | The Company may need to Process your Personal Data to comply with laws, regulations, rules, notifications, and/or practices, including orders of the court, orders of officials, and/or any Competent Authorities, such as handling your requests regarding your Personal Data under the PDPA. Types of Personal Data Processed
Types of persons or entities to whom the Personal Data may be disclosed
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| To establish, exercise, comply with, or defend legal claims | Your Personal Data may be Processed to establish, exercise, comply with, or defend legal claims. Types of Personal Data Processed
Types of persons or entities to whom the Personal Data may be disclosed
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Remarks
(a)
If you do not provide the necessary Personal Data for entering into a contract, we may not be able to consider your job application or proceed with any or multiple steps of the recruitment process.
(b)
If you do not provide the necessary Personal Data for compliance with laws or any applicable orders, it may be considered that the Company and/or you are not complying with or are violating such laws or orders. Moreover, we may suspend certain actions to prevent non-compliance or violations of such laws or orders, which in some cases may affect the benefits you are entitled to receive.
(c)
We have installed CCTV cameras around the Company's premises, which record images, sounds, and videos of you when you enter the Company's premises. For more information and details about this Processing activity, please read the CCTV Privacy Policy at https://www.ajinomoto.co.th.
(d)
In addition to the types of persons or entities to whom Personal Data may be disclosed as specified above, we may also disclose your Personal Data to the following persons:
- Any persons or entities involved in the event of a business transfer, acquisitions, merger, reorganization, etc., and/or
- Any other persons or entities to whom we are required to disclose your Personal Data by applicable law, or as requested or authorized by you to disclose otherwise.
5. Transfer of Personal Data outside Thailand
We may disclose Personal Data to third parties located outside Thailand. These third parties may be in countries that do not have data protection standards equivalent to those set by the PDPA. However, we will take necessary measures to ensure that the third parties receiving your Personal Data will use adequate data protection standards as required by the PDPA to ensure your Personal Data is appropriately protected.
6. Use of cookies
- What are Cookies?Cookies are text files stored on your computer that are used to store details of your internet usage logs or your website visit behavior. You can learn more about cookies at https://www.allaboutcookies.org.
- How do we use Cookies?We collect usage data from you when you use the Company's platforms or systems through cookies or other tracking technologies. Cookies are used for various purposes as detailed below:
| Type of Cookies | Description |
|---|---|
| Strictly necessary cookies | These cookies are essential for the website to function properly, ensuring the website operates normally, securely, and allows you to access the website, such as logging in, signing up, and verifying your identity. |
| Analytics cookies | These cookies collect information about your website usage to enable the Company to measure, evaluate, improve, and develop the Company's platforms and systems, enhancing your user experience. If you do not consent to the use of these cookies, the Company will not be able to measure, evaluate, improve, and develop the platforms and systems. |
| Functional cookies | These cookies help remember the information of the computer or electronic device you use to access the platform, registration or login information, settings, or options you have previously selected on the platform, such as the language displayed on the platform. This allows you to use the website more conveniently without having to provide information or set preferences each time you access the platform. If you do not consent to the use of these cookies, you may not be able to use the platform conveniently or efficiently. |
| Targeting cookies | These cookies collect various information, which may include your Personal Data, and create a profile about you to enable the Company to analyze and deliver content, products/services, and/or advertisements that match your interests. If you do not consent to the use of these cookies, you may receive general information or advertisements that do not match your interests. |
| Third-party cookies | The Company's platform may contain links to third-party platforms that may use cookies. In such cases, please review the relevant policies of those platforms before using them. You cannot set third-party cookies on the Company's platform. |
Except for strictly necessary cookies, you can refuse the use of various cookies by going to “Cookie Settings” or changing your browser settings, which may prevent you from fully using the platform.
7. Retention period of Personal Data
Generally, we retain the Personal Data of Data Subjects for the following periods:
(a)
Candidates: If you are selected to become an employee of the Company, the Processing and retention of your Personal Data will be in accordance with the Company's “Privacy Policy for Employees”.
If you are not selected as an employee of the Company, we may retain your Personal Data for up to 6 months from the end of the recruitment process to offer other job positions that we deem suitable for your qualifications (if any).
(b)
Related Individuals: Generally, we retain your Personal Data for as long as we retain the Personal Data of the Candidate with whom you are related.
(c)
Consent: If the Processing of your Personal Data relies on consent, we will Process and retain such Personal Data until you withdraw your consent or until the purpose of such Processing is fulfilled.
However, we may retain your Personal Data for a longer period if required or permitted by applicable law.
8. Your rights to Personal Data
Subject to the conditions and limitations under the PDPA, you, as the Data Subject, have the following rights regarding your Personal Data:
(a)
Right to withdraw consent: You may withdraw consent at any time if the Processing of your Personal Data relies on consent.
(b)
Right to access and obtain a copy: You may access or obtain a copy of your Personal Data, including the right to request the disclosure of the source(s) of your Personal Data which has been obtained without your consent.
(c)
Right to rectification: You may request that we correct, update, or complete your Personal Data to ensure it is accurate and not misleading.
(d)
Right to erasure or destruction: You may request that we delete, destroy, or de-identify your Personal Data, such as when your Personal Data is no longer necessary for the purposes for which it was collected.
(e)
Right to object: You may object to the Processing of your Personal Data.
(f)
Right to data portability: You may request to receive your Personal Data from the Company which is arranged to be in the format which is commonly readable or usable by automatic tools or equipment, and can be used or disclosed by automated means, and to request the Company to send or transfer your Personal Data in said format to other data controllers, including to request to receive the Personal Data in said format to which the data controller transferred to other data controllers.
(g)
Right to restrict the use: You may request that we restrict the use of your Personal Data.
(h)
Right to lodge a complaint: You may lodge a complaint with the Expert Committee, the Office of the Personal Data Protection Committee, or any other relevant authorities if you believe that the Processing of your Personal Data by the Company does not comply with the PDPA or other relevant laws. However, we kindly ask that you contact the Company first if you have any concerns so that we can address your issues effectively and promptly before you file any complaints.
We reserve the right not to comply with your request if such non-compliance is justified and permissible under applicable law.
In addition, to the extent permitted by applicable law and regulations, we may charge reasonable fees that may arise from processing any of your requests mentioned above.
9. Contact us
If you have any inquiries about your Personal Data or wish to exercise any rights as a Data Subject, you can contact us at:
Ajinomoto (Thailand) Co., Ltd.
Ajinomoto Sales (Thailand) Co., Ltd.
Ajinomoto Business Center (Thailand) Co., Ltd.
487/1 Sri Ayutthaya Road, Phayathai Subdistrict, Ratchathewi District, Bangkok 10400
Alternatively, you may contact our Data Protection Officer (DPO) at:
Email : dooffice.m6h@asv.ajinomoto.com
10. Review and update of this Policy
We may amend or update this Policy from time to time to align with our processing activities and/or to comply with applicable legal requirements. We will notify Candidates of any changes to this Policy via https://www.ajinomoto.co.th or other channels deemed appropriate by the Company. Candidates acknowledge and agree to promptly inform all their Related Individuals of the amended Policy.
If required by applicable law, we may seek your consent before any changes take effect.
This Policy is effective from April 1st, 2025 onwards.